Without our parent volunteers, our annual production would never become a reality. We ask for an 18 hour parent volunteer commitment per family (not per child). There are lots of ways to help; some in-person; some online; some crafty; some logical; some during the day; some at night; some involve muscles; some involve brains. We have a job for everyone and we can't wait to work with you to make this production happen. Please let us know what questions you have.
Cast Party & Teacher Dinner Planners (2)
Have fun planning a celebration for the cast and crew of Drama Club! This can begin toward the end of production. You will also need to organize dinners for our wonderful teachers during dress rehearsal.
Cast Room Supervision Committee Chairs (2)
Parents sign up to supervise the cast room, which is where the children stay when not on stage. The chair is responsible for scheduling the cast room volunteers and ensuring that the characters are ready to get on stage when they are called. At the end of the shows, they ensure that the classrooms are left clean. This is during Tech week and shows only and each chair will be present at 3 shows + tech rehearsal and 1 dress rehearsal.
Concessions Chair
The concessions committee chair organizes and works with committee volunteers to purchase and sell snacks at each show during show week.
Costume Committee Chair
This volunteer will manage the costume committee, which comprises two departments, costume production and backstage dressers. The Costume Committee Chair should be organized, schedule driven, good communicator and delegator. Collaborates with the creative team and communicates designs and department budget to costume volunteers. Tracks all projects involved with executing the Costume Designer’s vision. Works to ensure costumes are completed to schedule, labeled and distributed prior to tech week. This chair will need to be present at the Costume Parade in January as well as tech and both opening nights (before the show).
Editors (2)
These people edit the names on our cast t-shirts and work with Programs person to edit the program. They also gather and edit the biography information and personal message for each cast member to be forwarded on to the program chair. This position should begin as early as possible.
Equipment Setup / Takedown Committee Chair
This person orders the curtains and riser equipment and recruits a crew to help set it up and take it down.
Hair & Makeup Chair
This person will work closely with the Hair & Makeup designer, inventory and purchase supplies, and will coordinate the artists to apply makeup/ style hair to actors at dress rehearsals and shows.
House Manager
This person does the majority of their work during the show days. He/She handles everything to do with facilities - making sure chairs are set-up, straightened, and trash is cleaned up, Exit signs are posted and lit. Labels/numbers for the chairs will need to be printed taped to chairs. This chair will also recruit and manage 5th graders or middle schoolers to be ushers and man the cast gram table.
Lobby Board & Yearbook Manager
This person will use the photos of each cast member (headshots) and will create a themed board for each cast. They will also create our yearbook page with the photos taken during the dress rehearsal. He or she will work closely with the photographer.
Photographer
Take head shots for lobby board and program. Take character photos at dress rehearsals and take candid dress rehearsal photos. Upload photos of dress rehearsal and send out public link. Work with Lobby Board and Yearbook Manager to ensure he / she has the photos needed.
Posters & Programs Manager
Designs and creates the programs and posters for the show. This is typically a graphic designer who can lay out the program to include sponsorships, personal messages, bio’s and other show information. Works closely with the Art Contest Manager, Advertising and Publicity Manager, and the Editor.
Rehearsal Supervision Chair
This duty begins in September and continues throughout the rehearsal schedule. This person schedules parents needed for each rehearsal to supervise the children. This job can be done fully from home on the computer.
Sets & Props Chair
This volunteer will manage the production of sets and props. The Sets and Props Committee Chair should be organized, schedule driven, creative, “handy” and good at delegating. Collaborates with the creative team and communicates designs and department budget to set/ prop volunteers, tracks all the projects involved with executing the Director’s design vision, ensures sets pieces and props are completed to schedule (everything should be completely finished prior to tech week.) This chair will need to be present at the tech week to watch for any necessary “tweaks” to set pieces or pros.
Tech Committee Chair
The chair of this committee is responsible for ordering and setting up all the tech equipment. The committee members will help with setup and takedown of the tech equipment and running lights and sound during the tech rehearsals and shows.
Ticket Sales Chair
This person oversees the set up and facilitation of online ticket sales. Works with House Manager if there is a need for door ticket sales and helps manage door sales.
Treasurer
This person works closely with the AVHSC treasurer and drama club producers. They oversee, track, and report on the budget to key stakeholders.
T-Shirts & Art Contest
This involves designing and distributing the cast t-shirts and coordinating the cast art work contest, which gets displayed on tickets, posters, programs, etc.
Videographer
Take video of the entire show for each cast. Work with the tech committee to ensure quality lighting and positioning.
Volunteer Coordinator Chair
This person is responsible for making sure each committee has enough volunteers and that the volunteers are on track to fulfill their 18 hour commitment. He or she will send out an email to every volunteer with the links from this doc to their roles (flagging overcommitment).
Cast Room Supervision Committee
Parents sign up to supervise the cast room, which is where the children stay when not on stage. The chair will be getting calls for certain actors / characters and these volunteers need to make sure they are dressed, ready and out of the classroom on their way to the stage. They also help clean up after the show is over. Must attend a Tech Rehearsal or a Dress Rehearsal and at least 3 shows.
Costume Committee Dressers
Those who can “sew on a button” or use a glue gun to repair costumes, enjoy working with the kiddos and want to be directly involved with the fun and excitement of being “behind the scenes” of the show!
Costume Production Committee
These committee members collaborate with the Costume Committee Chair and create costumes under her direction and within her budget. Costume production is best for those with sewing or crafting experience but also needs a few volunteers who are willing to shop thrift stores and online for specific items. These volunteers will need to be present at the Costume Parade in January as well as tech and both opening nights (before the show.)
Equipment Setup/Takedown Committee (8 hrs)
Needed only for tech week, this army of parents comes together to ready the cafeteria for showtime by setting up risers, curtains, etc. At show's closing they come together again to break everything down. This is probably an 8 hour commitment if you do both set-up and tear-down
General Assistants
These volunteers help with last minute shopping and errands. They work in close contact with the Director.
Hair & Makeup Committee
This makeup and hair team learns designs and sanitary application practices from the Committee Chair. H&M committee applies makeup and creates hairstyles on the actors prior to each show. Members must be present at all tech, dress rehearsals and for ALL shows. Makeup and hair are applied the 90 minutes prior to each show and are completed PRIOR to start of show so you will absolutely be able to watch any and all of your childrens shows!
Rehearsal Supervision Committee
This duty begins in September and continues throughout the rehearsal schedule. Rehearsal supervisors will be needed from 2:45pm to 5pm on Mondays and Thursdays during cast rehearsals. In January, rehearsal supervisors will also be needed from 2:45 to 5pm on Tuesdays and Fridays. You can get all your hours on this committee so please consider this before signing up for multiple committees.
Sets & Props Committee
Under the direction of the Props & Sets Committee Chair, helping to paint, hot glue gun, construct or purchase the props and sets. One member will be responsible for finding household items to be borrowed for props and shopping for others.
Tech Committee
The committee members will help with set-up and take-down of the tech equipment and running lights and sound during the tech rehearsals and shows.
The links below are from previous Drama Club years and might be slightly out of date but will give a general sense of volunteer roles.
Please see our Volunteer Guide for detailed instructions on each volunteer role.
This guide may be helpful when choosing your volunteer role.
See the Registration Page
VOLUNTEER HOURS
Please log all volunteer hours using our Volunteer Hours Tracking Form
(coming soon...)